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Junior Finance Specialist.

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Position Overview

The Junior Finance Specialist is responsible for all aspects of vendor financial management and collaborates with other finance team members on monthly financial close and reporting.

Responsibilities

  • Maintains physical and digital vendor files/folders
  • Creates new vendor profiles and maintains existing profiles in accounting system
  • Manages accounts payable inbox and responds to vendor notices and statements
  • Processes vendor POs and invoices, as well as employee expense reports
  • Reviews A/P aging weekly and selects invoices to be approved by CEO/CFO for payment
  • Processes weekly vendor check and ACH payments
  • Uploads and monitors coding of weekly credit card charges in accounting system
  • Processes monthly credit card statements and gathers source documentation for charges
  • Monitors daily banking activity and records receipts and deposits in accounting system
  • Collaborates with team to prepare bi-weekly cashflow reporting
  • Prepares weekly utilization reports for individual managers’ review
  • Gathers source documentation and enters new fixed assets in management software
  • Prepares monthly fixed asset schedules and records monthly depreciation entry
  • Maintains capital lease schedules and records monthly adjustments
  • Assists with preparation of monthly accrued and prepaid schedules
  • Prepares MTD, QTD, & YTD utilization reports for monthly financial reporting package
  • Assists with any other procedures for month-close operations as necessary
  • Collaborates with team to prepare documentation for annual internal and external audits
  • Prepares and files monthly sales & use tax returns for multiple states
  • Prepares annual filing of form(s) 1096/1099
  • Provides additional assistance and ad hoc reporting Head of Finance
  • Complies with all company security and compliance requirements

Reporting

  • Reports to the Head of Finance

Desired Skills & Experience

  • Bachelor’s degree in accounting or finance and/or appropriate experience
  • One to two years of accounts payable and general ledger experience
  • Experience with monthly close cycle
  • Advanced Microsoft Excel skills
  • Experience with Microsoft Dynamics GP (Great Plains) a plus
  • Excellent communication and customer service attitude
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