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Project Manager (OAK).

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About Cambridge BioMarketing

Cambridge BioMarketing is a one-of-a-kind, global healthcare marketing and communication agency located in Boston, MA and Oakland, CA. We work with clients in the pharmaceutical and biotechnology sectors, with a specialized focus on those with rare, orphan, and ultra-orphan market challenges.

As the only agency with passion for rare, we value people who think differently, are curious about science and technology, thrive on uncertainty and complexity, and are continually evolving their craft to deliver great work.

Cambridge BioMarketing is an Ashfield company, part of UDG Healthcare plc

Position Overview

The Project Manager (PM) has overall responsibility for managing scope, schedule, processes, and teams to deliver projects for assigned brands, on-time and within budget. The PM ensures projects run as smoothly as possible, are within budget, are delivered on time, and are of a high level of quality.


  • Manage integrated projects from request through to final delivery. Develop clear and thorough project plans, detailing internal tasks, client reviews and approvals. Set up and manage necessary touch points such as stand ups, status, hours review, etc. Understand client review and approval processes and ensure the plan accommodates necessary review cycles
  • Manage internal cross-functional teams to ensure they have the time and materials needed to complete their task.  Work with resource manager and relevant management to ensure team members are properly allocated and staffed on the project.  Ensures the team members are collaborating across functions.  The PM is the caretaker of the team spirit
  • Manage projects that include, but are not limited to, print, digital, video, congress booths and sponsorships. Identify risk and potential issues before they become a problem and work with their teams and management to resolve
  • Follow, and lead team through, established CB processes, including thorough reviews to ensure highest quality of work
  • Create estimates and assumptions for projects. Run burn report meetings and work with brand leadership to resolve issues. Lead teams to ensure projects are managed within and delivered to scope. Flag when work is going out of scope and ensure resolution. Ensure vendor invoices are approved in a timely manner.
  • Partner with account management to ensure the project team is aligned on what is required.  Work with account teams to set client expectations and proactively manage concerns and issues
  • Interact with clients, as needed, to relay project plan, timing, potential risks, etc. with account team
  • Take full ownership in leading internal meetings (stand up, status, burn, etc.).  Take initiative to proactively identify and solve issues as it relates to project execution and team spirit
  • Ensure vendor invoices are approved in a timely manner
  • The PM is directed in some aspects of the work; experience and proficiency dependent. PM is responsible to proactively flag any issues, risks or concerns with their manager

Reporting & Team

Reports to Program Manager or Director of Delivery

Desired Skills & Experience 

  • 2-4 years of project management or account management experience preferred
  • Bachelor’s degree in marketing, communications, or operations management, advanced degree a plus
  • Familiarity with the pharma, healthcare, or similar industry a plus
  • Experience in managing projects in an agency setting. Good understanding of print, digital, and video production work
  • A great communicator (verbal and written) with a strong attention to detail. Has experience with presenting in a business setting and can present plans, status and other project related information to internal teams
  • Experience in leading, collaborating, managing and working with teams (co-located, remote and cross-functional) to deliver on projects. Ability to adjust style of management and communication (written and verbal) to fit the situation and individuals
  • Proven ability to think on their feet, identify potential issues and work with their teams and management to solve
  • Proficient in Microsoft office suite. Experience with project management tools such as Workfront, MS project, Smartsheet, and the like
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